Office Administrator / Bookkeeper

Full-Time | Tidworth/hybrid] | £26,000–£30,000 depending on experience

About us

We are a growing ecological consultancy based in Tidworth, providing specialist advice and survey services to clients across southern England and Wales. Our work spans habitat assessments, protected species surveys, environmental impact assessments, tree surveys, landscape planning and biodiversity net gain calculations.

We’re a passionate, close-knit team committed to delivering high-quality ecology alongside outstanding client service.

The role 

We’re looking for a proactive and organised Office Administrator/Bookkeeper to be the backbone of our day-to-day operations. This is a varied, hands-on role that will keep our busy consultancy running smoothly - from managing diaries and fielding client enquiries to supporting our ecologists with project coordination, bookkeeping and invoicing.

Key responsibilities

  • Answering telephone and email enquiries, acting as the first point of contact for clients and subcontractors

  • Managing director and team calendars, scheduling site visits and meetings

  • Preparing quotes, invoices, and purchase orders using our project management and accounts software (XERO)

  • Support the Financial Director

  • Maintaining accurate records, databases, and filing systems (digital and physical)

  • Supporting report production - formatting, proofreading, and issuing documents to clients

  • Assisting with procurement of survey equipment and consumables

  • Coordinating staff travel and accommodation bookings

  • General office management duties including supplier liaison and maintaining office supplies

  • Supporting marketing activities such as updating the website and social media (desirable, not essential)

About You

  • Demonstrable experience in an administrative or office management role

  • Excellent organisational skills with the ability to juggle competing priorities

  • Strong written and verbal communication skills

  • Proficient in Microsoft Office 365 (Word, Excel, Outlook); and Xero

  • A positive, can-do attitude and comfortable working both independently and as part of a small team

  • An interest in the natural environment or sustainability is warmly welcomed, though not required

What we offer

  • 28 days annual leave plus bank holidays

  • Pension scheme (above statutory minimum)

  • Supportive, friendly team culture with genuine variety in your work

  • Opportunities for professional development and training

  • Flexible/hybrid working, free parking, health benefits, annual, profit related bonus

How to Apply

Please send your CV and a short covering letter (no more than one page) explaining why you’re a great fit for this role to info@wessexecology.co.uk by 15th May 2026.

We are an equal opportunities employer and welcome applications from all backgrounds.

Strictly no agencies